Company Policy

WE FOLLOW THE BEST POLICIES

Sl.No	Caption	View
1.	INVESTOR GRIEVANCE REDRESSAL MECHANISM	Open
2.	RMS Policy	Open
3.	PRE-FUNDED INSTRUMENTS / ELECTRNIC FUND TRANSFERS	Open
4.	POLICY ON FRAMEWORK FOR SUPERVISION OF AUTHORIZED PERSONS (APS) & BRANCHES BY MEMBERS	Open
5.	ANTI MONEY LAUNDERING	Open
6.	TREATMENT OF INACTIVE DORMANT ACCOUNT	Open
7.	INVESTOR GRIEVANCE REDERESSAL MACHANISM	Open
8.	CONTROL PROCEDURE IN TERMS OF SEBI (RESEARCH ANALYSTS)	Open
9.	CYBER SECURITY & CYBER RESILIENCE	Open
10.	ARCHIVAL POLICY ON DISCLOSURES	Open
11.	CODE OF PRACTICES PROCEDURE FOR FAIR DISCLOSURE OF UPSI	Open
12.	FAMILIARIZATION PROGRAMME FOR INDEPENDENT DIRECTORS	Open
13.	LETTER OF APPOINTMENT OF INDEPENDENT DIRECTOR	Open
14.	NOMINATION AND REMUNERATION POLICY	Open
15.	POLICY FOR DETERMINING MATERIAL SIBSIDIARIES	Open
16.	POLICY ON DETERMINATION OF MATERIALITY OF EVENTS	Open
17.	POLICY ON PRESERVATION OF DOCUMENTS	Open
18.	RELATED PARTY TRANSACTIONS POLICY	Open
19.	VIGIL MECHANISM AND WHISTLE BLOWER POLICY	Open
20.	VCFL _ RMS POLICY	Open
21.	VOLUNTARY FREEZING OF ONLINE ACCESS	Open
22.	POLICY ON HANDLING OF GTC ORDERS	Open

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“Payout requests and credits will not be processed on Exchange Clearing holidays as the settlements (pay in and payout of funds and stocks) does not happen with Exchange clearing houses”.| No need to issue Cheque by investors while subscribing to IPO. Just write the bank account number and sign in the application form to authorise your bank to make payment in case of allotment. No worries for refund as the money remains in investor's account. | KYC is one time exercise while dealing in securities markets - once KYC is done through a SEBI registered intermediary (broker, DP, Mutual Fund etc.), you need not undergo the same process again when you approach another intermediary. Prevent Unauthorised transactions in your account --> Update your mobile numbers/email IDs with your stock brokers. Receive information of your transactions directly from Exchange on your mobile/email at the end of the day .......... Issued in the interest of investors. We would like to bring to your attention that unauthorised / illegal SMSs are being sent in the name of Vertex, recommending certain scrips. We advise you to exercise caution and verify its authenticity before you act on a recommendation received via SMS or email. All SMSs/ email recommendations for the day that are sent by Vertex, can be verified by visiting our trading site. Message from Exchanges and Depositories : The mentioned 6 KYC attributes ( Name, Address, PAN, valid Mobile number , valid Email id & Income Range) shall be mandatory in a client profile w.e.f August 1st 2021 for newly registered clients and September 30, 2021 for existing clients. Accounts without the mentioned 6 KYC attributes shall be considered as non-compliant accounts. Issued in the interest of investors……

Sr.No	Guidance
i	Always deal with a SEBI registered Depository Participant for opening a demat account.
ii	Read all the documents carefully before signing them.
iii	Before granting Power of attorney to operate your demat account to an intermediary like Stock Broker, Portfolio Management Services (PMS) etc., carefully examine the scope and implications of powers being granted.
iv	Always make payments to registered intermediary using banking channels. No payment should be made in name of employee of intermediary.
v	Accept the Delivery Instruction Slip (DIS) book from your DP only (pre-printed with a serial number along with your Client ID) and keep it in safe custody and do not sign or issue blank or partially filled DIS slips. Always mention the details like ISIN, number of securities accurately. In case of any queries, please contact your DP or broker and it should be signed by all demat account holders. Strike out any blank space on the slip and Cancellations or corrections on the DIS should be initialed or signed by all the account holder(s). Do not leave your instruction slip book with anyone else. Do not sign blank DIS as it is equivalent to a bearer cheque.
vi	Inform any change in your Personal Information (for example address or Bank Account details, email ID, Mobile number) linked to your demat account in the prescribed format and obtain confirmation of updation in system
vii	Mention your Mobile Number and email ID in account opening form to receive SMS alerts and regular updates directly from depository.
viii	Always ensure that the mobile number and email ID linked to your demat account are the same as provided at the time of account opening/updation.
ix	Do not share password of your online trading and demat account with anyone.
x	Do not share One Time Password (OTP) received from banks, brokers, etc. These are meant to be used by you only.
xi	Do not share login credentials of e-facilities provided by the depositories such as e-DIS/demat gateway, SPEED-e/easiest etc. with anyone else.
xii	Demat is mandatory for any transfer of securities of Listed public limited companies.
xiii	If you have any grievance in respect of your demat account, please write to designated email IDs of depositories or you may lodge the same with SEBI online at https://scores.sebi.gov.in
xiv	Keep a record of documents signed, DIS issued and account statements received.
xv	As Investors you are required to verify the transaction statement carefully for all debits and credits in your account. In case of any unauthorized debit or credit, inform the DP or your respective Depository.
	Appoint a nominee to facilitate your heirs in obtaining the securities in your demat account, on completion of the necessary procedures
xvii	Register for Depository's internet based facility or download mobile app of the depository to monitor your holdings.
xviii	Ensure that, both, your holding and transaction statements are received periodically as instructed to your DP. You are entitled to receive a transaction statement every month if you have any transactions.
xix	Do not follow herd mentality for investments. Seek expert and professional advice for your investments
xx	Beware of assured/fixed returns.

i	Receive a copy of KYC, copy of account opening documents
ii	No minimum balance is required to be maintained in a demat account.
iii	No charges are payable for opening of demat accounts.
iv	If executed, receive a copy of Power of Attorney. However, Power of Attorney is not a mandatory requirement as per SEBI / Stock Exchanges. You have the right to revoke any authorization given at any time.
v	You can open more than one demat account in the same name with single DP/ multiple DPs
vi	Receive statement of accounts periodically. In case of any discrepancies in statements, take up the same with the DP immediately. If the DP does not respond, take up the matter with the Depositories.
vii	Pledge and /or any other interest or encumbrance can be created on demat holdings.
viii	Right to give standing instructions with regard to the crediting of securities in demat account.
ix	Investor can exercise its right to freeze/defreeze his/her demat account or specific securities / specific quantity of securities in the account, maintained with the DP.
x	In case of any grievances, Investor has right to approach Participant or Depository or SEBI for getting the same resolved within prescribed timelines.
xi	Every eligible investor shareholder has a right to cast its vote on various resolutions proposed by the companies for which Depositories have developed an internet based ‘e-Voting’ platform.
xii	Receive information about charges and fees. Any charges/tariff agreed upon shall not increase unless a notice in writing of not less than thirty days is given to the Investor.
xiii	Right to indemnification for any loss caused due to the negligence of the Depository or the participant.
xiv	Right to opt out of the Depository system in respect of any security.

i	Deal with a SEBI registered DP for opening demat account, KYC and Depository activities.
ii	Provide complete documents for account opening and KYC (Know Your Client). Fill all the required details in Account Opening Form / KYC form in own handwriting and cancel out the blanks.
iii	Read all documents and conditions being agreed before signing the account opening form.
iv	Accept the Delivery Instruction Slip (DIS) book from DP only (preprinted with a serial number along with client ID) and keep it in safe custody and do not sign or issue blank or partially filled DIS.
v	Always mention the details like ISIN, number of securities accurately.
vi	Inform any change in information linked to demat account and obtain confirmation of updation in the system.
vii	Regularly verify balances and demat statement and reconcile with trades / transactions.
viii	Appoint nominee(s) to facilitate heirs in obtaining the securities in their demat account.
ix	ix. Do not fall prey to fraudsters sending emails and SMSs luring to trade in stocks / securities promising huge profits.

Depository shall:

(a)	Always abide by the provisions of the SEBI Act, 1992 Depositories Act, 1996, any Rules or Regulations framed thereunder, circulars, guidelines and any other directions issued by the Board from time to time.
(b)	Adopt appropriate due diligence measures.
(c)	Take effective measures to ensure implementation of proper risk management framework and good governance practices.
(d)	Take appropriate measures towards investor protection and education of investors.
(e)	Treat all its applicants/members in a fair and transparent manner.
(f)	Promptly inform SEBI of violations of the provisions of the SEBI Act, 1992 the Depositories Act, 1996, rules, regulations, circulars, guidelines or any other directions by any of its issuer or issuer’s agent.
(g)	Take a proactive and responsible attitude towards safeguarding the interests of investors, integrity of depository’s systems and the securities market.
(h)	Endeavor for introduction of best business practices amongst itself and its members.
(i)	act in utmost good faith and shall avoid conflict of interest in the conduct of its functions.
(j)	not indulge in unfair competition, which is likely to harm the interests of any other Depository, their participants or investors or is likely to place them in a disadvantageous position while competing for or executing any assignment.
(j)	(k) segregate roles and responsibilities of key management personnel within the depository including a. Clearly mapping legal and regulatory duties to the concerned position b. Defining delegation of powers to each position c. Assigning regulatory, risk management and compliance aspects to business and support teams
(l)	be responsible for the acts or omissions of its employees in respect of the conduct of its business.
(m)	monitor the compliance of the rules and regulations by the participants and shall further ensure that their conduct is in a manner that will safeguard the interest of investors and the securities market.

(1)	A participant shall make all efforts to protect the interests of investors.
(2)	A participant shall always endeavour to— (a) render the best possible advice to the clients having regard to the client’s needs and the environments and his own professional skills; (b) ensure that all professional dealings are effected in a prompt, effective and efficient manner; (c) inquiries from investors are adequately dealt with; (d) grievances of investors are redressed without any delay.
(3)	A participant shall maintain high standards of integrity in all its dealings with its clients and other intermediaries, in the conduct of its business.
(4)	A participant shall be prompt and diligent in opening of a beneficial owner account, dispatch of the dematerialisation request form, rematerialisation request form and execution of debit instruction slip and in all the other activities undertaken by him on behalf of the beneficial owners.
(5)	A participant shall endeavour to resolve all the complaints against it or in respect of the activities carried out by it as quickly as possible, and not later than one month of receipt.
(6)	A participant shall not increase charges/fees for the services rendered without proper advance notice to the beneficial owners.
(7)	7. A participant shall not indulge in any unfair competition, which is likely to harm the interests of other participants or investors or is likely to place such other participants in a disadvantageous position while competing for or executing any assignment.
(8)	A participant shall not make any exaggerated statement whether oral or written to the clients either about its qualifications or capability to render certain services or about its achievements in regard to services rendered to other clients.
(9)	A participant shall not divulge to other clients, press or any other person any information about its clients which has come to its knowledge except with the approval/authorisation of the clients or when it is required to disclose the information under the requirements of any Act, Rules or Regulations.
(10)	A participant shall co-operate with SEBI as and when required.
(11)	A participant shall maintain the required level of knowledge and competency and abide by the provisions of the Act, Rules, Regulations and circulars and directions issued by the Board. The participant shall also comply with the award of the Ombudsman passed under the Securities and Exchange Board of India (Ombudsman) Regulations, 2003.
(12)	A participant shall not make any untrue statement or suppress any material fact in any documents, reports, papers or information furnished to SEBI.
(13)	A participant shall not neglect or fail or refuse to submit to SEBI or other agencies with which it is registered, such books, documents, correspondence, and papers or any part thereof as may be demanded/requested from time to time.
(14)	A participant shall ensure that SEBI is promptly informed about any action, legal proceedings, etc., initiated against it in respect of material breach or non- compliance by it, of any law, Rules, regulations, directions of the Board or of any other regulatory body.
(15)	A participant shall maintain proper inward system for all types of mail received in all forms.
(16)	A participant shall follow the maker—checker concept in all of its activities to ensure the accuracy of the data and as a mechanism to check unauthorised transaction.
(17)	A participant shall take adequate and necessary steps to ensure that continuity in data and record keeping is maintained and that the data or records are not lost or destroyed. It shall also ensure that for electronic records and data, up- to- date back up is always available with it.
(18)	A participant shall provide adequate freedom and powers to its compliance officer for the effective discharge of his duties.
(19)	A participant shall ensure that it has satisfactory internal control procedures in place as well as adequate financial and operational capabilities which can be reasonably expected to take care of any losses arising due to theft, fraud and other dishonest acts, professional misconduct or omissions.
(20)	A participant shall be responsible for the acts or omissions of its employees and agents in respect of the conduct of its business.
(21)	A participant shall ensure that the senior management, particularly decision makers have access to all relevant information about the business on a timely basis.
(22)	A participant shall ensure that good corporate policies and corporate governance are in place.

Company Policy

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